Protect your margin
You run the site; we run the numbers. Cost control for subcontractors that catches every shekel leaking out of your margin, while there's still time to act.
What eats into a subcontractor's margin
Overruns spotted too late
A line item has already cost more than you priced it at, and you only find out at the end of the job.
Variations that never get paid
Extra work done on a verbal instruction, with no signed variation order.
Deductions and penalties
Quantities cut from your application and penalties deducted, unchecked and unchallenged.
Labour over budget
More operatives and more days than you priced for, and nobody notices.
Purchasing and supplier invoices
Materials ordered over quantity, and invoices for more than was delivered.
Cash-flow gaps
You pay your crews and suppliers now, and the main contractor pays you at month end + 60 days, or later.
We do the cost control. You get the finished reports.
1What you send
- Contract and BOQ for each project
- Invoices from suppliers and labour-only subcontractors
- A short daily site report: who was on site and what got done
2What we do
- A cost plan for every line item, tracking cost against progress
- Preparing applications for payment and chasing payment
- Checking invoices, orders, documents and cash flow
3What you receive
- Regular reports in Excel and PDF
- An instant alert when anything overruns
- Documents ready to send to the main contractor
What you're really making on the job
The profit report has three views. Click to switch between them.
Project profit report
Sample report · demo dataDemo project: tech offices in Herzliya Pituach, drylining and ceilings · ILS, excluding VAT
| Contract value | 1,286,347 |
| Forecast cost to complete | 1,112,468 |
| Forecast profit | 173,879 |
Target margin was 18.7%; today's forecast is 14.1%. The report shows exactly which line items swallowed the difference.
₪18,374 in a variation carried out without written approval. Until it's approved, it's pure cost. It's going to the main contractor with full documentation.
Exactly where a line item is over its price
Sample report · demo data| Item | Contract value | Priced cost | Cost to complete | Progress | Variance from price |
|---|---|---|---|---|---|
| 02.001 Double-sided drywall partition, 10 cm | 311,746 | 257,863 | 300,628 | 78% | 16.6% · severe overrun |
| 02.014 Mineral fibre ceiling 600×600 | 267,934 | 213,872 | 243,648 | 46% | 13.9% · severe overrun |
| 02.002 Double acoustic drywall partition | 185,862 | 150,947 | 168,104 | 71% | 11.4% · severe overrun |
| 02.031 Mineral wool insulation, 5 cm | 73,924 | 59,876 | 63,018 | 88% | 5.2% · overrun |
| 01.001 Site set-up, plant and site cabin | 44,873 | 37,462 | 37,574 | 67% | 0.3% · watch |
| 02.008 Flat drywall ceiling | 223,791 | 181,934 | 181,271 | 63% | 0.4% saving |
Cost to complete = actual cost + remaining priced cost, based on progress. Six sample lines from the report.
What our checks found on one project, in one month
Sample report · demo data| Finding | Details | Action taken | Amount |
|---|---|---|---|
| Variation carried out without approval | Ceiling openings for grilles, 46 units, on a verbal instruction from the main contractor's site manager | Submitted for approval with documentation | 18,374 |
| Order over priced quantity | Mineral fibre ceiling: 2,286 m² ordered against 2,094 priced including waste | Top-up order corrected before delivery | 12,186 |
| Invoice vs delivery | Drywall boards: 412 m² invoiced, 389 delivered to site | Credit note requested from the supplier | 1,612 |
| Penalty deducted from the valuation | Late submission of shop drawings | Challenge submitted | 1,483 |
| Total identified | 33,655 |
What you receive, and when
| Report | What it includes | Frequency |
|---|---|---|
| Project profit report | Sales, forecast cost and profit, in three views: contract only, with approved variations, and with variations still pending | Monthly |
| Line-item cost control | Priced vs actual cost vs cost to complete for every BOQ line, colour-coded by severity | Monthly |
| Labour costs | By operative, project and line item: employees, day-rate and piecework, against what you priced | Monthly |
| Spend by supplier | Ordered, delivered, invoiced and paid, for every supplier and labour-only subcontractor | Monthly |
| Variation tracker | Every variation: submitted, approved, part-approved or done without approval, and the money at risk | Monthly |
| Applications and payments | What was submitted to the main contractor, approved, cut, paid and overdue | Monthly |
| Cash-flow forecast | Forecast cash balance over 3, 6 and 12 months, with pinch points flagged | Monthly |
| Retention, guarantees and documents | Retention held by each main contractor, guarantees and expiry dates, and documents and certificates about to expire | Quarterly |
| Alert | What has overrun, by how much, and what you need to decide | Immediate |
We'll suggest a reporting cycle and agree it with you. Every report comes in Excel and PDF, per project or across all your projects.
Documents ready to send to the main contractor
Cumulative interim application
Cumulative quantities for every line, approved variations, indexation, deductions and retention. In Excel and print-ready.
Variation submission
Description of the work, the instruction received, quantities and pricing, ready for the main contractor to sign.
Monthly progress report
A report under your company name: progress, applications and variations, one page per project.
Payment tracking
Overdue applications, with the amount and days overdue.
Final account pack
As-built drawings, snagging sign-off, retention release request and the defects guarantee.
Documents and certificates
Insurance certificate, tax-withholding certificate and valid guarantees, ready before the main contractor asks.
Checks we run on every piece of data that comes in
Crew size
You priced 3 operatives a day for this item, and 4 turned up.
Working days
12 days priced; 9 already used and the item is only 47% complete.
Unapproved variation
Extra work on a verbal instruction, with no signed variation order.
Over-ordering
A supplier order above the priced quantity, including waste.
Invoice vs delivery
The supplier invoiced for more than was delivered to site.
Deduction or penalty
A quantity cut from the approved application, or a penalty deducted from payment.
Overdue payment
An approved application that's past its payment date.
Cash below your minimum
A month ahead when the cash balance is forecast to drop below the floor you set.
Documents and guarantees
Insurance, tax withholding or a guarantee expiring within 30 days.
Eight ways the service pays for itself
Catch overruns early
You see a line item running over halfway through the job, not in the final account.
Get paid for every variation
All extra work is documented, submitted and chased until it's approved.
Challenge every deduction
Deductions and penalties are checked against the measurement, and anything unjustified is disputed.
Get paid on time
Overdue applications get chased, not forgotten in a folder.
Pay only for what's delivered
Every supplier invoice is checked against the order and delivery notes.
Keep labour on budget
Extra operatives or days show up in the same week.
Plan your cash
You know in advance when cash will be tight, and can plan for it without expensive borrowing.
Release your retention
A complete final account pack, so your retention is released without delay.
Four steps to full control
- 01
Introductory meeting
We go through your live projects, contracts and BOQs together.
- 02
Setting the baseline
A cost plan for every line item, payment terms, retention and regular suppliers.
- 03
Site reporting
Your site manager sends a quick daily update on who was on site and what got done, and you forward the invoices.
- 04
First report
At the end of the first month: profit, overruns and cash flow, then every month after that.
Works for one project or ten. You get a combined report across all projects, plus one for each.
Frequently asked questions
Do I need to install software or enter data in the office?
No. You send us the contract and BOQ, supplier invoices and a short daily site report, and we handle all the cost control.
What does my site manager need to report?
A short daily update: who was on site and what got done. That's what we compare against your pricing.
Is it worth it if I only have one project?
Yes. It works whether you run one project or ten. You get a combined report across all projects, plus one for each.
Do you also prepare applications for payment to the main contractor?
Yes. Cumulative interim applications, variation submissions, progress reports and the final account pack, ready to send.
When will I get the first report?
At the end of the first month: profit, overruns and cash flow, then every month after that.
Further reading
How to calculate the estimate at completion for a construction project
How to calculate the estimate at completion for each trade in a construction project, what it is made of, and where people tend to get it wrong.
Read →
Variations: how a subcontractor avoids losing money on extra work
Why extra work done on a verbal instruction turns into a loss, and how a subcontractor submits, records and collects variations.
Read →
Lump-sum contract or BOQ: which suits your project
The difference between a lump-sum contract and a BOQ-based contract, when each one fits, and what must be in the tender documents.
Read →
Ready to get started? Let's talk.
A short, no-obligation consultation. We'll talk through your project and see how we can help.