Construction cost and financial control
We run the numbers; you get a complete, up-to-date view: what the project will cost in the end, where it's overrunning, and what needs deciding now.
We do the work. You get the answers.
1What you send us
- Approved budget and signed contracts
- Invoices from contractors, suppliers and consultants
- Payment approvals and receipts
2What we do
- Log and check every document
- Reconcile against budget, contracts and variations
- Track overruns, documentation and cash flow continuously
3What you receive
- Regular reports in Excel and PDF
- Instant alerts on any overrun
- An up-to-date snapshot on request
Baseline and forecasting rules
Approved baseline
- Approved budget, locked and dated as the baseline
- Signed contracts for every contractor, supplier and consultant
- Approved variations only
- Payment terms and retention, per supplier
Forecasting rules
- Forecast final cost = contracts + approved variations + cash-flow spread
- Trades not yet let are forecast from the budget and flagged as estimates
- Manual or market-rate adjustments only with a written justification, logged
What you receive, and when
| Report | What's included | Frequency |
|---|---|---|
| Cost report | Budget, commitments, variations, payments and forecast final cost for every trade and line item | Monthly |
| Cash-flow forecast | Cash requirements over 3, 6 and 12 months, with pinch points flagged | Monthly |
| Overrun alert | What has overrun, by how much, why, and what you need to decide | Immediate |
| Overruns and variations report | Open overruns, approved variations and a change log with reasons | Monthly |
| Contractor and supplier account status | Paid to date, balance outstanding and retention held, per party | Monthly |
| Contractor valuation check | Each valuation checked against the contract and supporting documents, with a payment recommendation | Every valuation |
| Contractor documentation report | Missing documents, expiry dates and final accounts awaiting close-out | Monthly |
| Indexation, guarantees and finance | Indexation, guarantees nearing expiry, sales and bank project finance | Quarterly |
| Project close-out | Final cost against budget, final accounts and retention release | At completion |
We'll suggest a reporting cycle and agree it with you. Every report comes in Excel and PDF, per project or across your portfolio.
Answers whenever you need them
Beyond the regular reports, we can give you an up-to-date answer to questions like these at any time.
What will the project cost to complete?
How much budget is left in each trade?
How much has each contractor been paid, and what's outstanding?
Where are we overrunning, and why?
How much cash will we need over the coming months?
Which contractor documents are missing or about to expire?
Which guarantees expire soon?
How much retention are we holding, and when is it due for release?
How is indexation affecting the cost?
A monthly cost report, exactly as you'd receive it
Cost report by trade · residential building
Sample report · demo data| Trade | Budget | Contracted | Variations | Paid | Forecast final cost | Variance |
|---|---|---|---|---|---|---|
| Design & consultants | 4.63 | 4.67 | 0.13 | 3.97 | 4.79 | 3.5% · attention |
| Fees, levies & utility connections | 5.84 | 0.00 | 0.00 | 5.27 | 6.17 | 5.7% · overrun |
| Shoring, excavation & foundations | 9.27 | 8.68 | 1.13 | 9.74 | 9.81 | 5.8% · overrun |
| Structure, main contractor | 34.86 | 34.13 | 1.57 | 33.92 | 35.73 | 2.5% · watch |
| Finishes & architecture, main contractor | 27.53 | 27.14 | 2.37 | 13.79 | 29.51 | 7.2% · overrun |
| MEP systems, main contractor | 14.37 | 13.96 | 0.29 | 9.03 | 14.25 | 0.8% saving |
| Aluminium | 6.83 | 7.19 | 0.00 | 3.34 | 7.19 | 5.3% · overrun |
| Construction cost indexation | 2.47 | 0.00 | 0.00 | 1.63 | 2.71 | 9.7% · overrun |
| Contingency | 1.63 | 0.00 | 0.00 | 0.00 | 0.61 | 1.02 released |
| Other trades | 12.44 | 5.11 | 0.00 | 3.17 | 12.27 | 1.4% saving |
| Project total | 119.87 | 100.88 | 5.49 | 83.86 | 123.04 | 2.6% · watch |
Overrun analysis by trade
Sample report · demo dataFinishes & architecture package, main contractor · ₪ million
The contract was closed at 27.14, 1.4% under budget. The contract price is on target.
| Approved variation in this package | Amount |
|---|---|
| 60×120 porcelain flooring in the apartments | 0.97 |
| Stone façade cladding, a planning committee requirement | 0.74 |
| Entrance doors and sanitaryware | 0.66 |
| Trade forecast final cost | 29.51 |
The package is 7.2% over budget. The overrun comes from additions the developer approved, not from the contract price. Awaiting the developer's decision: lobby upgrade 0.87, not included in the estimate.
Alerts by severity
Sample report · demo dataCritical threshold: 15% by default, agreed with you. Anything above it is flagged at the top of the report.
What overran: Finishes & architecture package, main contractor
By how much: ₪1.98 million · 7.2% over the approved baseline
Why: Variations approved in this package
Decision needed: Approve the revised forecast, or review cost-saving alternatives
Above the critical threshold: flagged at the top of the report
Rigorous budget and commercial control
Budgets and estimates
A detailed budget, realistic estimates and target-budget management.
Valuations and variations
Monthly valuation approval and careful management of variations.
Value engineering
Value engineering that cuts cost without cutting quality.
Frequently asked questions
How is cost control different from accounting?
Accounting records what has already happened. Cost control looks ahead: what the project will cost in the end, where it's overrunning, and what needs deciding now.
Do we need to install software or enter data?
No. You send us the paperwork (budget, contracts, invoices and payment approvals) and we handle all the cost control. You receive ready-to-use reports in Excel and PDF.
How often will we receive reports?
We'll suggest a reporting cycle and agree it with you. Most reports are monthly, and overrun alerts go out the moment an issue is spotted.
How is the forecast final cost calculated?
Forecast final cost = signed contracts + approved variations + the cash-flow spread. Trades not yet let are forecast from the budget and flagged as estimates. Manual adjustments are only made with a written justification.
Can you cover several projects at once?
Yes. Every report is available per project or as a portfolio view across all your projects.
Further reading
How to calculate the estimate at completion for a construction project
How to calculate the estimate at completion for each trade in a construction project, what it is made of, and where people tend to get it wrong.
Read →
Construction cost control: what developers should receive every month
Four questions every developer should get answered every month, and what a good cost report should contain.
Read →
Lump-sum contract or BOQ: which suits your project
The difference between a lump-sum contract and a BOQ-based contract, when each one fits, and what must be in the tender documents.
Read →
Ready to get started? Let's talk.
A short, no-obligation consultation. We'll talk through your project and see how we can help.